South-Western - Management  
When You're Forced Onto the Web
Topic Employee Rights and Discipline
Key Words Privacy
InfoTrac Reference A102205844
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News Story

Can someone force you to put your picture and personal information on the Web? If your employer chooses to do so, you may not have much recourse.

The concerns for an employee are valid. Employees may worry that their personal information could find its way into the hands of identity thieves or stalkers. Employers, however, may want potential customers or investors to know the expertise of its staff.

Peter Swire, former chief counselor for privacy for the federal government, says that the basic rule is, employers in the U.S. can share or disclose personal information about their employees except in states specifically prohibiting the disclosures. Companies may make public an employee's work history with the company and job duties. Photographs and more personal information, such as age, may also become part of the company's website.

Workers have expressed concern with this policy. The nonprofit organization Privacy and American Business released a study last year reporting that 85 percent of respondents to a survey believed it was very important for a business to create an employee privacy policy, but only 38 percent of employers had adopted one.

If a firm pledges to keep your private information confidential, then it is legally bound to do so.

Questions
1.

Much has been in the news and professional publications about an employee's right to privacy with respect to email, but the fact is that email is not private. Nonauthorized access to email from outside the company is widespread by hackers and others. Court cases governing email usage in the workplace generally grant to employers the right to monitor materials created, received, or sent for business-related reasons. Employers are increasingly developing policies regarding how email and voice mail are to be used. Websites, however are another thing. Do employees have to allow personal information to be posted on the company website? What do you think is the best way for an employer to manage this type of situation?

Source "When You're Forced Onto the Web," PC World, June 2003, p. 52.
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